This privacy statement together with our terms of use sets out how Butterfly Conservation, Butterfly Conservation Trading Ltd and Natural Apptitude process any personal data which we collect from you or which you provide to us. We are committed to respecting the privacy of all visitors to its website and app.
This policy applies to the Big Butterfly Count website and App.
You can visit our website and app without identifying yourself or revealing any personal information. If you choose to submit records of butterflies to us you will need to create an account. Accounts are created on Natural Apptitude’s Coreo platform (https://coreo.io/). To create and operate an account on the Big Butterfly Count app or website we will require and store the following personal information:
We use information we collect to:
The Big Butterfly Count enables you to contribute sightings (records) to monitor trends in widespread butterflies and moths and, where necessary, help with their conservation.
Your records will be stored indefinitely and used by the charity Butterfly Conservation in reporting Big Butterfly Count results. They will also be made available to volunteer County Butterfly Recorders as part of the Butterflies for the New Millennium recording scheme, also run by Butterfly Conservation.
Your name forms an important part of each record and will be collated and disseminated with your records. County Recorders may contact you using the email address you have provided in order to check that your records are correct. Records may be collated and disseminated manually or electronically, including via the internet, for conservation, environmental decision-making, education, scientific research and other public benefit uses. Your records (but not your contact details) may be made publicly accessible on the internet. Only those directly involved in running and promoting the Big Butterfly Count and Butterflies for the New Millennium recording scheme will have access to your email address.
Butterfly Conservation comply with data protection legal requirements and are registered under the General Data Protection Regulations 2016 and the Privacy and Electronic Communications Regulations 2003. Natural Apptitude is registered with the ICO.
Your information will only be shared as laid out above or when there is a specific purpose bound by law or contract, for example to our partner mailing house to send membership renewals or magazines etc. Use of your personal data for this purpose is strictly controlled and you will only ever be sent information from Butterfly Conservation or Butterfly Conservation Trading Ltd subject to legal basis.
If you indicate that you are interested in receiving regular information about Butterfly Conservation or Butterfly Conservation Trading Ltd’s activities, we will send you communications either electronically or by post. In addition, we may send you information from related third parties that we feel may be of interest to you when you have provided informed consent.
Our promise to you:
Like most websites, Big Butterfly Count uses cookies in order to provide a more personalised and enhanced service.
A cookie is a small file, typically of letters and numbers, downloaded on to a device when the user accesses certain websites. Cookies are then sent back to the originating website on each subsequent visit. Cookies are useful because they allow a website to recognise a user's device. They cannot be used to identify you personally.
There are two types of cookies:
For more information about cookies, please see www.allaboutcookies.org
By using the Big Butterfly Count website you are confirming that you are happy to accept our use of cookies. If you do not wish to receive cookies you can easily modify your web browser to refuse cookies, or to notify you when you receive a new cookie. However, you may not be able to use all the interactive features of our site if cookies are disabled, and so in order to enjoy our site to the full extent, we recommend that you leave them switched on. For instructions on how to stop cookies being installed on your browser, please see:
http://www.allaboutcookies.org/manage-cookies
Temporary session cookies are used for each step of the submission process.
All Butterfly Conservation's websites use "analytical" cookies. They allow us to recognise and count the number of visitors and to see how visitors move around the site when they're using it. This helps us to improve the way our website works, for example by making sure users are finding what they need easily.
Our website may use YouTube to play video and visitors should be aware that YouTube may use cookies to gather information. Our website also uses social networking sharing buttons and these third-party services may also use cookies to gather information.
Butterfly Conservation and Butterfly Conservation Trading Ltd will give you frequent opportunities to opt out of any activities that you might not be interested in. Feel free to tell us, at any time, if you do or do not wish to receive certain types of communications. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at info@butterfly-conservation.org or write to Butterfly Conservation, Manor Yard, East Lulworth, Wareham, Dorset, BH20 5QP. We want to keep you up to date with our work and we may, in the future, wish to send you details of our membership, fundraising appeals, raffle tickets and the like.
What to do if you think we have incorrect information or would like a copy of the information we hold on you?
You may request details of your personal information which we hold about you under the General Data Protection Regulations 2016 and this is not subject to any fee or charge. If you would like a copy of the information held on you please write to:
Chief Executive
Butterfly Conservation
Manor Yard
East Lulworth
Wareham
Dorset
BH20 5QP
Tel: 01929 400209
E-mail: info@butterfly-conservation.org
The accuracy of your information is important to us. If you change your email address or any of the other information we hold is inaccurate or out of date, please email us at info@butterfly-conservation.org or write to Butterfly Conservation, Manor Yard, East Lulworth, Wareham, Dorset, BH20 5QP. We will correct any information promptly.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access. You can see Natural Apptitude’s security policy on their website - https://coreo.io/security/
Our website may contain links to enable you to visit other websites of interest easily. However, once you have used these links to leave our site you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
If you are aged 16 or under then we are required to obtain your parent or guardian’s consent to be able to process any personal information relating to you. If this consent is not given you are not allowed to give us any personal information.
Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to info@butterfly-conservation.org or write to Butterfly Conservation, Manor Yard, East Lulworth, Wareham, Dorset, BH20 5QP.